General Information

We provide you with this data privacy statement, which refers exclusively to data collected as part of the online application process, to inform you about how we handle the personal data collected from you during the application process.

Controller

The controller within the meaning of data protection law is:
Merz b. Schwanen (Owner: Peter Plotnicki)
Rosenthalerstraße 34/35, 10178 Berlin

Personal Data in the Application Process

Personal data refers to information about the personal or factual circumstances of an identified or identifiable natural person. This includes details such as your name, address, telephone number, and date of birth, as well as information about your specific career background, which can be assigned to a particular person with reasonable effort. Information that cannot be directly or indirectly linked to your real identity is not considered personal data.

Legal Basis and Purpose for Processing Personal Data in the Application Process

If you apply to us electronically—via email or through our online form—we collect and process your personal data for the purpose of managing the application process and conducting pre-contractual measures.

By submitting an application via our recruiting page, you express your interest in working with us. In doing so, you submit personal data that we use and store exclusively for your job search and application process.

In particular, the following data is collected:

First and last name
Email address
Telephone number
LinkedIn profile (optional)
Channel through which you found us

Additionally, you may upload meaningful documents such as a cover letter, CV, and certificates. These may contain further personal data such as date of birth, address, etc.

Access to your data is granted only to authorized HR personnel or employees involved in the recruitment process.

Your personal data is generally stored exclusively for the purpose of filling the position for which you applied.

We retain your data for 365 days after the conclusion of the application process. This is typically done to meet legal obligations or defend against potential legal claims. After this period, we are obligated to delete or anonymize your data. Once anonymized, the data is only available to us as so-called metadata without any personal reference, for statistical analysis (e.g. gender ratio of applicants, number of applications within a given time period, etc.).

Additionally, we reserve the right to retain your data for 365 days after the conclusion of the application process to include it in our "Talent Pool" for the purpose of identifying other potential job opportunities for you. This also applies to applications for apprenticeships or internships. By accepting the privacy policy, you consent to this extended storage and inclusion in our Talent Pool.

Should you receive and accept an offer of employment during the application process, the personal data collected will be stored for at least the duration of your employment.

Disclosure of Data to Third Parties

The data you submit with your application is transmitted using TLS encryption and stored in a database operated by Personio GmbH, which offers a human resource and applicant management software (https://www.personio.de/impressum/). In this context, Personio acts as our data processor pursuant to Article 28 of the GDPR. Processing is carried out on the basis of a data processing agreement between us as the controller and Personio.

Rights of Data Subjects

If we process your personal data as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing. These may include:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR)

If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time in accordance with Art. 7(3) GDPR.

To assert your rights concerning the data processed in this online application process, please contact our Data Protection Officer (see Section 2 above).

Concluding Provisions

We reserve the right to update this data privacy statement at any time to ensure it complies with current legal requirements or to reflect changes in the application process or similar circumstances. The new data privacy statement will then apply to any future visits to this recruiting page or subsequent applications.

In addition to this data privacy statement, you can view our general privacy policy at:
https://www.merzbschwanen.com/de/policies/privacy-policy

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